I recently started helping out with small group tours — weekend hikes, camping stuff, etc.
It's been fun, but keeping track of gear, bookings, and prep is a nightmare.
Anyone using any kind of tool or system to stay on top of it all?
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Yes, there are several tools you can use to stay organized when planning tours. Project management apps like Trello, Asana, or Notion allow you to create checklists, track bookings, and manage itineraries in one place. For travel-specific planning, tools like TripIt or Google Trips automatically organize reservations and schedules. For example, if you’re booking a dune buggy Dubai adventure, you can log the confirmation details, track timings, and add reminders so nothing gets missed. Using these tools ensures smoother coordination and a hassle-free travel experience.